PROJECT COORDINATOR AT CANTARA

Are you a walking, talking organizational hub of information and details? Do you find joy in running multiple calendars at once? Do you delight in knowing and seeing all the tiny details build together, day by day, to achieve astounding results? These are characteristics of Cantara Project Coordinators. You must maintain all project calendars and task lists, regularly update project documentation, source and track all materials, coordinate and maintain company installation resources, and provide daily administrative project management support. To say you are highly organized should be both obvious and a source of real pride. We also look for candidates with a desire to improve and innovate, always striving to create and maintain a ninja-like workflow for our entire team.

 

Essential Job Function
Project Coordinator is responsible for facilitating the timely and accurate delivery of Project Operations work product.

Duties & Responsibilities
In compliance with Company policies, procedures, standards, guidelines as well as applicable federal, state, and local law, codes and regulations, the Project Coordinator shall excel in the following areas:

Client Relations/Satisfaction
Posses EXCELLENT people skills and maintain a high reputation for the company including; communicating with customer, customer’s agents, general contractor, and/or other trade contractors to ensure that all necessary information is communicated to support favorable and timely completion

Project Administration

  • Manage collection of information during handoff between Sales and Project Operations

  • Track external project milestones and keep the project team up to date on changes and upcoming deadlines

  • Collect and organize project tasks by keeping close communication with Project Operations team members

  • Ensure timely completion of Cantara’s interdepartmental project tasks through delegation and tracking when needed

  • Develop and maintain electronic project info, i.e. project pictures, hours and issues docs, etc.

  • Update field project folders with up to date information

  • Update field plan sets with new sheets released from the Engineering Department

  • Assist field technicians in designing and sourcing custom solutions for installation challenges covered under Miscellaneous Materials

  • Work closely with the Director of Field Operations to maintain Cantara’s overall project GANTT chart with up to date information from the field

  • Monitor hours used vs. hours estimated by project and keep the Project Operations and Programming teams updated on status

  • Create deliverable manual binders at project close

  • Initiate and facilitate transfer of information to the Client Services Department at the close of a project

Schedule

  • Stay up to date with the Director of Field Operations to fully understand project status and scheduling requirements

  • Maintain the Project Operations team schedule to best achieve department productivity goals and meet external construction deadlines

  • Sync project schedules with the Programming Department to align onsite visits

  • Coordinate with the Client Services Department to share support personnel as needed or available

  • Set and confirm appointments with closed work sites as necessary

  • Review and verify accuracy of Project Operations personnel time cards before submitting to Cantara Administration

Duties & Responsibilities (continued)

Equipment, Materials, and Warehousing

  • Assist the Director of Field Operations in requesting, tracking, and ensuring arrival of project equipment and materials prior to the scheduled installation date

  • Verify received project equipment is correctly documented/stickered

  • Organize and maintain warehouse project equipment storage

  • Stage equipment and materials needed for scheduled work prior to the appointment

  • Maintain accurate records of equipment delivered to work sites

  • Manage procurement and organization of stocked installation materials and small parts

  • Oversee Project Operations department personnel to maintain and organize warehouse and Lab areas

Fleet and Tool Maintenance

  • Oversee and maintain internal vehicle maintenance documentation

  • Facilitate needed fleet service and maintenance

  • Manage fleet detailer and schedule

  • Coordinate repair of Cantara owned tools when needed

  • Coordinate the purchase of Cantara owned or replenished consumables, i.e. drill bits and flush cutters

  • Coordinate the purchase of new Cantara owned tools at the direction of the Director of Field Operations

Experience / Education / Licensure

  • High School diploma, required

  • Valid California driver’s license

  • Literacy in Microsoft Office (Word, Excel, Outlook)

  • Familiarity with Apple and Microsoft operating systems and their mobile counterparts

Work Environment
Job duties are performed in the Company’s offices/warehouse as well as various jobsite locations throughout Southern California.

Physical Requirements
Ability to safely:

  • Operate a motor vehicle

  • Operate construction tools including drills, reciprocating saws, basic hand tools, various specialty Audio/Visual hand tools, and ladders in a safe manner in accordance to OSHA regulation

  • Stand or walk 20% and sit 80% of the time

  • Lift and carry up to 50 lbs for a distance of up to 30 feet

  • Visually distinguish between different colors

  • Detect and retrieve messages over the phone

  • Bend, reach and retrieve filing

  • Working at desk using computer (typing and mousing) 70% of the time; roll, unroll, and move blueprints weighing up to 50 lbs. 10% of the time

Work Schedule
40 to 50 hours per week as required to maintain projects with a favorable outcome. Weekends and after hours meetings may be required by clients or other trades.

 

If you’re interested in applying for this position, please send a detailed cover letter and resume to careers@cantaradesign.com